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Maximise Your Cash Flow: 7 Tips for Getting Invoices Paid Faster

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Getting paid on time is essential for any business. However, it can be frustrating when customers don't pay you on time. If you're struggling to get your invoices paid promptly, don't worry, you're not alone. In this blog post, we'll provide you with some tips on how to get your invoices paid faster.

1. Clear and Concise Invoicing

One of the first things you can do to get your invoices paid faster is to ensure they are clear, concise, and easy to understand. Your invoice should contain all the necessary details, including the invoice number, date, payment terms, and amounts due.

It's also essential to include a breakdown of the goods or services provided, along with the charges for each item. This way, your customers can easily understand what they're paying for, and there is less room for confusion or disputes.

2. Set Clear Payment Terms

Setting clear payment terms is crucial to getting your invoices paid on time. If you don't specify when payment is due, you'll likely have to chase up payments, which can be time-consuming and frustrating.

It's best to set payment terms that are clear, concise, and easy to understand. For instance, you can specify that payment is due within 30 days of the invoice date. You can also include a late payment fee to incentivise customers to pay on time.

3. Use Automated Invoicing Software

Using automated invoicing software can help you get paid faster, as it makes the invoicing process more efficient and streamlined. There are various invoicing software options available, from free to paid versions, so choose one that suits your needs. We’d recommend using Xero. 

The software can automatically generate invoices, send reminders, and track payments, saving you time and reducing the chances of errors. With automated invoicing software, you can also set up recurring invoices, which can be handy for customers who pay regularly.

4. Follow Up on Late Payments

If your customers don't pay on time, following up promptly is essential. You can send a polite reminder email or call them to inquire about the payment status. Often, customers are busy, and a friendly reminder can prompt them to pay.

If the customer still doesn't pay, you can send a more formal letter, reminding them of the payment terms and the late payment fee. However, it's essential to maintain a professional and polite tone, as you don't want to damage the relationship with your customer.

5. Offer Multiple Payment Options

Offering multiple payment options can make it easier for your customers to pay you. For instance, you can accept payments via credit card, PayPal or bank transfer. This way, customers can choose the payment method that's most convenient for them.

If you accept credit card payments, you can set up an online payment portal, which can make it easier for customers to pay you. Online payment portals also reduce the chances of errors, as the payment is processed automatically.

6. Consider Offering Discounts for Early Payment

Offering discounts for early payment can be a useful incentive for customers to pay you faster. For instance, you can offer a 2% discount if the customer pays within ten days of the invoice date.

This can be a win-win situation for both you and the customer, as the customer saves money, and you get paid faster. However, it's essential to ensure that the discount is viable for your business and that it doesn't negatively impact your cash flow.

7. Have a Good Relationship with Your Customers

Maintaining a good relationship with your customers can help you get paid faster. If you're friendly, approachable, and professional, customers are more likely to pay you on time.

It's also crucial to communicate clearly with your customers, so they understand the payment terms and how to pay you. If you're unsure how to communicate with customers, consider hiring a professional to help you.


Getting your invoices paid faster is essential for any business. By following the tips listed above, you can streamline the invoicing process, reduce payment delays, and maintain a good relationship with your customers. Remember, the key is to be clear, concise, and approachable, and always maintain a professional tone.

If you're struggling to get paid on time and need help and guidance to implement a plan to get paid faster, then book a discovery call to discuss how we can assist you.


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